Diocese of Joliet

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Quick Reference Guide for Parish Leaders
Parents or Legal Guardians of Minors in Parish Programs/Catholic Schools

Current as of 11/4/14

Who? What? When and How? File Requirements How Often?
Parents
or

Legal
Guardians

of
Minors

in
Parish
Programs

or Catholic
Schools

Revised Diocese of Joliet
Pastoral Policy Regarding
Sexual Abuse of Minors
(English, Spanish, Polish)
Acknowledgement Form
(English Spanish Polish)

Diocese of Joliet
Standards of Behavior
for Those Working
with Minors
(English, Spanish, Polish)


Acknowledgement Form
(English Spanish Polish)

When their
child/children
first
entered
the program, or

whenever the
policy is revised

Date of distribution
each year - on file in
program office, along
with all signed
acknowledgements
received
(retain
indefinitely)

One Time

Parent Guide to
Understanding and
Preventing Child Sexual
Abuse Brochure
(English, Spanish)

Before Child
Safe Environment
Instruction

Distributed separately,
or in the program
handbook,
or a Safe
Environment
parent permission
letter

Must have signature
acknowledging that
brochure(s) was/were
received

Date of Distribution -
on file in program office
and/or signed
acknowledgement
Every Year

Parent Guides
Internet Safety for Teens

 

Before Safe Environment
Instruction
Date of distribution
- on file
in
program office
and/or
signed
acknowledgement
Safe Environment
Scheduling Letter -
Letter informing
parents of
date, time,
and content
of
instruction, and the
opportunity

to decline/opt-out
of instruction

(suggested format)

Before Child
Safe Environment
Instruction begins

Distribution through:

  • Registration material
  • Program Handbook
  • Separate letter

Signed documentation
for declining
instruction
(opting-out) - on file in
program office

Retain for a period
of two years, or until
on-site diocesan audit
for period is completed

Schedule and
communicate
opportunity to
review child
instruction materials
Before Safe Environment
Instruction
The scheduled review-
on file in program office
Parent video or other
instruction offered
Before or during
child instruction
The scheduled review-
on file in program office